Office Coordinator
Office Coordinator
Your responsibilities
- Handle day-to-day office operations and provide general administrative support - making sure the office is organized, and optimally running
- Be the face of the office to greet visitors (front desk role)
- Plan and ensure the office is fully stocked with everything from coffee and groceries to office supplies
- Organize and manage daily brunch, all local company and team events, parties, trainings, etc.
- Be in the office every day and lend a helpful hand to your colleagues
- Handle incoming and outgoing correspondence (e-mail, letters, packages etc.)
- Maintain local and international vendors, including monitoring, ordering, and receiving office supplies (equipment, stationery, groceries, packages, etc.)
- Participate in the onboarding of new employees
- Process and reconcile monthly expenses using Jira
- Organize business travels and account for business travels
- Take care of ad-hoc projects as needed
Our requirements
- Previous experience as an Office Coordinator or similar administrative role is a must - minimum 2 years
- Independence and taking responsibility for the smooth running of the office
- Effective communicator (both Polish and English proficiency)
- Patient, friendly, open-minded, can-do attitude
- Highly organized, detail-oriented, resourceful and service-oriented
- An understanding of how to prioritize workload while working on multiple projects with varying deadlines
- Ability to work with Excel sheets
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