Administrative Assistant
Responsibilities:
- To provide general administrative support to the Group Medical Department
- Daily administrative support to Project Specialist
- To ensure that actions taken by the Chief Medical Officer and Group Head of Medical Audit are executed in a timely and efficient manner in administrative area
- General office duties related to the Group Medical Department activities
- Day-to-day logistical and administrative support in operational work to Project Specialist and Group Medical Department related to organising Committees sessions, meetings and conferences
- Maintenance of documentation and information workflow in the Group Medical Department
(inc. in/out communications) - Arrange travel arrangements, schedules and make reservations
- Schedule and coordinate meetings
- Order office supplies
- Ad-hoc duties assigned
Requirements:
- Proven administrative experience (1-3 years)
- Ability to communicate effectively—both verbally and in writing—in English (C1 level – CEFR or equivalent)
- Proficient knowledge of MS Power Platform (Outlook, MS Excel, MS PowerPoint, etc. )
- Excellent administrative, organisational, and problem-solving skills
- Ability to work effectively in a dynamic, deadline-driven environment
- Strong attention to detail and quality mindset
- Reliable and discreet with confidential matters
- Eagerness to learn, collaborate, and share knowledge and experiences across regions and teams
- Ability to establish and strengthen relationships with colleagues across Medicover’s international activities
- Location Warsaw and suburbs
- Please submit your CV in English
Our Offer:
- A friendly and collaborative work environment with cross functional and international teams.
- Flexible working - we support hybrid working remotely 80% / office 20%
- Competitive remuneration package based on qualifications & experience
- Medicover Healthcare Plan for you and your family
- Medicover Sport Pass with access to more than 5000 sport venues in Poland
- Continuous learning and structured career development
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